ACS Student Chapter Reports

Student chapter reports give chapters an opportunity to inform ACS about activities, voice concerns from the academic year, provide suggestions, and become eligible for a Student Chapter Award. To remain active, a chapter must submit a report at least once every three years.

How to Submit a Chapter Report

Chapters must submit reports through the Online Chapter Report System. Supporting documentation can be e-mailed to undergrad@acs.org. Follow these steps:

1. Make sure your chapter has an account in the online system. New users must complete a New Account form.
2. Complete the following Chapter Report forms:

• Chapter Report Table
  Use the Chapter Report Table to report all information. You may submit narratives as supplemental information but not as your main reporting vehicle.
• Elected Officers for Next Year
  Use the Chapter Officers form to provide contact information.
• Chapter Finances
  Use the following templates to report chapter finances: Financial Report Template 1 and Financial Report Template 2

3. Submit report online.

For more information about submitting a report online, see Frequently Asked Questions.

Chapter Report Criteria and Considerations

Nominations for chapter awards are based on exceptional activities, programs and initiatives described in chapter reports. Review the chapter report criteria and considerations to increase your chances of winning an award.

Checklist

Don’t forget to:

• Submit a completed chapter report form on or before May 13, 2009. Late reports will not be reviewed for an award.
• Use the correct report form. Forms change from year to year.
• Ensure that your chapter has at least six paid members with an ACS ID number.
• Ensure that all chapter officers are paid members.
• Avoid listing activities under multiple categories.
• Ensure that you do not list a member’s participation in independent activities. For example, if a member donates blood on his or her own, that is not considered chapter activity. However, if your chapter sends students to donate blood on behalf of the chapter, then it is a chapter activity.
• Include samples of supporting documentation, such as meeting announcement flyers and pictures of events or members.
• Label all supporting documentation with the event name and date.
• Upload all supporting documentation in the appropriate category.
• Add references to supporting documentation in the activity summary.
• Include the number of people from the community that participated in or benefited from chapter events. For example, if you perform demonstrations at a local mall, mention how many people (approximate) visited your booth.
• Include the number of Student Affiliates, chemistry club members, and faculty members who participate in all events.
• Indicate which events your chapter planned.